The Corporate Administrator is responsible for the day to day operation of the Surgery Center with in the authority of the Board of Directors by performing the following duties personally and in conjunction with the Director of Nursing. The management spectrum covers planning, organizing, delegating, coordinating, staff utilization, budgeting, controlling and marketing the services provided by the facility.
Philosophy, Goals and Objectives of the Organization Performs according to approved policies and procedures Participates as a team member in support of the total perioperative process
Center Business and Financial Activities Monitors monthly operational activities, reviews monthly reports and maintains statistical data relevant to the management of the Center Assists in financial management of the Center, assuring completeness of patient records, and the cost effective management of supplies, services and equipment ordered Promotes cost-effectiveness and implements procedures to control waste Monitors operating cost to determine that cost containment procedures are enforced Reviews and maintains all Ancillary Contracts and Letters of Agreement Attends quarterly Board meetings Assist in the formulation of the budget for the Center
Personnel Management Participates in the hiring, training, evaluation, disciplining and termination of staff Maintains confidential personnel files in accordance with Federal and State requirements Reviews daily time and attendance sheets Communicates effectively and professionally Supervises and coordinates the work of business office personnel, including, but not limited to scheduling, insurance verification, admissions, billing, Accounts Receivable, Accounts Payable, and Medical Records. Promotes positive and effective working relationships among Center Staff Interacts with Medical Director and staff to enhance communication and problem solving Coordinates Medical Staff credentialing activities
State and Federal Regulations/Accrediting Agencies Verifies the State and Federal Laws and Requirements regarding an ASC are met and documentation is current. Maintains current policy and procedure manuals and reviews annually for accuracy and completeness Develops, implements policies, procedures, rules, regulations, recommended practices and programs to meet requirements of regulatory and accrediting agencies
Quality Assessment and Performance Improvement and Performance Improvement In coordination with Director of Nursing, evaluates suggestions, grievances and processes to identify opportunities to improve performance and quality of care. Serves as a member of the QAPI Committee Coordinates activities with the Medical Director to assure Medical Staff involvement in the QAPI Program Accounts for all occurrence reports and committee follow-up summaries to be reported to the QAPI Committee Verifies OSHA requirements are met and documentation is current Monitors the Center’s physical environment and initiates methods for maintaining comfort, cleanliness and orderliness As HIPAA Officer, ensures the confidentiality, security, and integrity of all protected health information
Continuing Education Organizes orientation and staff development programs to meet identified learning needs and enforces attendance requirements at in-service programs and staff meetings Maintains required documentation verifying attendance and completion of educational opportunities. Attends and participates in professional meetings, workshops and in-service programs.
Environment of Care Responsible for the following EOC areas: Safety, Security, Hazardous materials, Emergency Preparedness, Life Safety, Medical Equipment, Utilities Monitors the Center’s physical environment and initiates methods for maintaining comfort, cleanliness and orderliness.
Safety /Risk Management Program Adheres to safety policies and procedures in performing job duties and responsibilities and serves as the Safety Officer Implements practices and regulations adopted to provide safety in the healthcare environment Monitors the facility’s physical environment and initiates methods for maintaining safety, comfort, cleanliness, and order; reports physical-environment status to the QAPI committee Resolves observed or suspected safety violations, hazards, and policy and procedure non-compliance Responds to emergency situations competently Submits information to corporate healthcare risk manager for preparation of risk-management reports Ensures that OSHA requirements are met by clinical staff and that supplies are readily available Ensures proper temperature, humidity, ventilation, and lighting to provide a comfortable and safe working environment Develops and monitors a comprehensive safety program Reviews safety management principles, standards, laws, rules, and regulations Recommends action to achieve compliance with safety management requirements Develops facility safety policies and procedures Maintains manufacturer’s manuals for facility equipment and monitors status of warranty information Maintains records of product safety recalls, removes designated products from service, and responds to recall as applicable Develops data collection and evaluation systems to improve safety management Manages ongoing processes to collect and evaluate information about hazards and safety practices in order to identify safety management issues throughout the facility Participates in hazard surveillance and incident reporting regularly Documents quarterly inspections of all facility areas to identify environmental hazards and unsafe practices Assists corporate risk manager in investigating all incidents involving property damage, occupational illness, or injury Develops a process for ongoing review and assessment of the effectiveness of and compliance with the safety management plans Audits facility and personnel for compliance with safety plan, policies, and procedures Analyzes safety management deficiencies and recommends policy/procedure revisions and safety measures Maintains records of reported safety violations, identified hazards, noncompliance with safety policies / procedures, and results of investigation Assists the risk manager in preparing reports, evaluations, and recommendations on safety issues
Privacy Program Assists in developing policies and procedures to ensure compliance with HIPAA regulations Ensures the facility develops/maintains appropriate privacy, confidentiality, consent, and authorization forms/ information / notices Reviews HIPAA standards, laws, and regulations Recommends action to achieve compliance with requirements for the outpatient healthcare setting Provides specific guidance to management, medical staff, and employees Coordinates investigation and monitoring of compliance with HIPAA standards and procedures Provides initial in-service for new employees promoting understanding of HIPAA issues, laws/regulations, and consequences of noncompliance through written materials and training programs Participates in the development of continuing HIPAA related education programs for employees Maintains awareness of current changes in HIPAA laws and regulations through personal initiative, seminars, training programs, and peer contact Participates in privacy surveillance and incident reporting on a regular basis Audits employee activity for compliance with all HIPAA regulations within the facility Investigates all incidents that involve HIPAA noncompliance and submits necessary reports to the Quality Assessment and Performance Improvement committee and governing body Develops a method for continual review and assessment of compliance with HIPAA regulations Participates in the development, implementation, and ongoing compliance monitoring of business associate agreements Ensures that all privacy/confidentiality requirements and responsibilities are addressed with business associates Establishes a mechanism to track access to protected health information and reports on such activity to the Quality Assessment and Performance Improvement committee Ensures consistent application of all sanctions for failure to comply with privacy policies and procedures for all employees and business associates
Medical Records Assumes responsibility for the proper collection, storage and retrieval systems for medical records.
Internal Compliance Program Recommends actions to achieve compliance with requirements for the outpatient healthcare setting Ensures facility compliance with applicable federal and state laws and regulations Provides initial in-service for new employees promoting understanding of compliance issues, laws and regulations, and consequences of noncompliance through written materials and training programs Provides annual staff training on compliance issues and updates Participates in compliance surveillance and incident reporting on a regular basis
Professional Competence Maintains membership in relevant professional organizations Attends and participates in professional meetings, workshops and in-service programs Shares knowledge gained in continuing education with staff Seeks new learning experiences by accepting challenging opportunities and responsibilities Welcomes suggestions and recommendations Identifies continuing education opportunities for staff Provides comprehensive and informative orientation programs for new employees Communicates effectively and professionally
KNOWLEDGE AND SKILLS:
To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.
Bachelor’s degree required with a minimum of five (5) years within the healthcare industry with two (2) years in supervisory or administrative position. Prefer at least one year ambulatory care. ? Mathematical Skills:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, decimals and percentages.
Ability to understand, read, write and speak English. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to successfully write business correspondence. Ability to effectively present information, respond to questions and professionally interact with managers, employees, clients, vendors and the general public.
Ability to recognize and define problems, collect data, establish facts, draw valid conclusions and correct errors. Ability to understand and interpret basic financial data. Ability to interpret a variety of instructions in a variety of forms and deal with abstract and concrete variables.
Must be able to handle multiple, simultaneous tasks effectively and efficiently while maintaining a professional, courteous manner. Must be able to work well with others. Strong verbal and written communication skills required. Must be detail oriented and organized. High integrity, including maintenance of confidential information. Must be able to exercise good judgment and positively influence and lead others, including handling confrontations with poise and efficiency. Based on business need, the ability to work a flexible schedule, including some evenings and weekends as approved in advance.
CORPORATE CORE VALUES
Puzzle Solving-Turning challenges into opportunities in a collaborative, agile and creative way Excellence-On a never-ending quest to improve and exceed expectations Ownership-Taking responsibility for our actions, relationships and partners’ success Positive Environment-Respectful, caring, trusting and supportive of the team Leadership-Leading by example, staying true to our values and dreams Ethics-Committing to always doing the right thing guided by integrity and transparency
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities. While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Repetitive motion of upper body required for extended use of computer. Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities.
Works in well-lit, ventilated and climate controlled office environment with routine office equipment; some equipment has moving mechanical parts.
Noise level in the work environment is usually quiet to moderate.
Internal Number: Center Administrator
AMSURG collaborates with physicians and health systems across the country to provide and promote quality patient care. The AMSURG enterprise consists of two divisions, one specializing in ambulatory surgery centers (ASCs) and the other in physician services. Both divisions are committed to providing solutions that empower our partners to excel in an era of healthcare transformation. AMSURG launched in 1992 as an ASC industry pioneer and is currently partnered with nearly 2,000 specialty physicians providing outpatient surgical services in more than 250 facilities in 34 states. AMSURG is the nationally recognized leader in the strategic and operational management of surgery centers that deliver high quality, high value, same-day surgical services with a superior patient experience. In 2014, AMSURG acquired Sheridan Healthcare, which currently provides outsourced physician services including anesthesiology, children's services, emergency medicine and radiology to more than 450 hospitals, ASCs and healthcare facilities in 29 states.